Fiscal Year 2010-2011 

Japanese-Language Teaching Material 

Purchase Grant

This program is intended to assist educational institutions in the U.S. to purchase teaching materials for their Japanese-language courses by providing financial support maximum of $1,000 (including tax and delivery charge).  

Please note that the grant payment (a reimbursement check) will not be provided until the grant recipient submits the required documents such as proof of purchase (receipts, invoices, etc.) and a final report.   The final report must include a sample lesson plan which has been developed using the newly acquired teaching materials.

The Japan Foundation (JF) used to purchase and donate teaching materials to Japanese-language educational institutions in the past; however, starting in fiscal year 2010, JF will no longer make the delivery arrangements but will be only sending out a reimbursement check.

Please do NOT purchase teaching materials until you are awarded the grant and receive a "List of Approved Materials for Purchase" from the Japan Foundation.

    Application Deadlines 

• 1st Deadline:   March 15, 2010
• 2nd Deadline:   September 1, 2010 

 Condition of Grant 

1.       Program which had been carried out as the “Program for the Donation of Japanese-Language Teaching Materials” is discontinued and integrated to the “Japanese-Language Teaching Material Purchase Grant.”  The Japan Foundation (JF) used to purchase and donate teaching materials to Japanese-language educational institutions in the past; however, starting in fiscal year 2010, JF will no longer make the delivery arrangements but will be only sending out a reimbursement check.

2.       The applying institutions should NOT make any non-refundable purchase arrangements until they receive an official notice of grant approval from the JF.

3.       Even applicants who have successfully received an official notice of grant approval MUST submit required documents; (1). “Application for Payment” form, (2) proof of purchase (receipts, invoices, etc.), and (3) final report with a sample lesson plan, in order to receive the grant payment.  Applicants who fail to submit these required documents will not be paid.

4.       The teaching materials purchased with the support form the JF should become the property of the recipient institutions, and are not to be owned privately by instructors or students.

 Eligibility

1.         Applicants are only accepted from non-profit educational institutions involved in Japanese-language education. However, organizations whose laws restrict them from receiving aid from foreign organizations affiliated with governments are not eligible.

2.         In principle, the Japan Foundation does not provide grants for:

(1)       Foreign governments, including their administrative organs such as ministries and their embassies and consulate-general in Japan; excluding academic, cultural, or research institutes such as universities and museums; and

(2)       International organizations to which the Japanese government makes a financial contribution.

3.         Receipt of grants or benefits from the Japan Foundation must not violate any laws or ordinances, etc. (please confirm this before applying).

4.         Applicants must have a bank account in the institution’s name capable of accepting grants from the Japan Foundation.  Bank account may also be opened before the grant payment.

5.         Applicants must have the necessary capabilities to implement their planned projects.

6.         Projects need to fulfill the following requirements to be eligible for application:

(1)       They must not be used for religious or political purposes; and

(2)       They must not be commercial activities.

 Obligations

1.         The Japan Foundation’s grant programs are operated in accordance with relevant laws and regulations of the Japan Foundation.

2.         Please indicate the Japan Foundation as a supporter in any publications distributed by the grantee, if any.

3.         Grantee must submit required documents; (1). “Application for Payment” form, (2) proof of purchase (receipts, invoices, etc.), and (3) final report with a sample lesson plan, in order to receive the grant payment.

 Application Procedures and Deadlines

1.         Before applying, please be sure to inform the Japan Foundation, Los Angeles (JFLA) of your intention to apply for the grant. (Email: language@jflalc.org) If you do not contact JFLA in advance, your application may be rejected.

2.         Application materials must ARRIVE at the JFLA by the following dates. The JFLA does not accept applications submitted by e-mail or fax. Early submission is encouraged.

[ Application Deadlines ]

l 1^st Deadline:  March 15, 2010 (Monday)

l 2^nd Deadline:  September 1, 2010 (Wednesday)

       Mailing Address:       The Japan Foundation, Los Angeles

                         c/o Japanese Language Education Grants

                                            333 S. Grand Ave., #2250, Los Angeles, CA 90071

       Instructions

      Application Form

 Post Application Procedures  

1.         Notice of Grant Result:  

• 1st deadline (3/15)  -->  Result:   May, 2010 
• 2nd deadline (9/1)   -->  Result:   October, 2010

The JFLA will send an official letter (“Notice of Grant Approval”) and a "List of Approved Materials for Purchase" along with other related documents such as “Terms and Conditions”, “Application for Payment” form and “Final Report” form, etc.

2.         Necessary Arrangements for the Purchase of Teaching Materials by the Grantees

Grantees (applicants who have successfully received an official notice of grant approval) should start making necessary arrangements for the purchase of the teaching materials.  Please make sure to keep all the proof documents (receipts, invoices, etc.) not only for the material purchase but also for the delivery charge.

 l 1^st Deadline(3/1)

Please try to purchase/receive the materials by mid-September, 2010, so that you will have enough time to prepare the Final Report and a sample lesson plan, which are due on October 15, 2010, to be eligible for grant payment.

           l 2^nd Deadline(9/1)

Please try purchase/receive the materials by mid-January, 2011, so that you will have enough time to prepare the Final Report and a sample lesson plan, which are due on February 15, 2011, to be eligible for grant payment.

3.         Submission of Required Documents

Grantees need to submit the following required documents by their respective due dates in order to receive the grant payment (a reimbursement check):

(1) “Application for Payment” form;

(2) Proof of Purchase (receipts, invoices, etc.); and

(3) Final Report with a sample lesson plan.

• 1st deadline (3/15)  -->  Documents Due Date:  October 15, 2010 
• 2nd deadline (9/1)   -->  Documents Due Date:  February 15, 2011 

4.         Grant Payment:

     The JFLA reviews the final report and proof documents (receipts, invoices, etc.) to finalize the grant amount, and then an official letter (“Confirmation of Payment”) will be sent along with a reimbursement check. Please note that grantees who fail to submit the required documents will not be paid.